This Privacy Policy governs Our (“Tokn Networks,” “We,” “Us,” “Our,”) collection and use of information provided by You throughout Your interaction with Our website and services.

The Personal Information collected is handled in accordance with local data protection laws and the GDPR (General Data Protection Regulator). Tokn Networks maintains registrations as a data controller with the relevant regulatory bodies where required.

This Privacy Policy supplements any other statements or notices. Therefore, You should remain apprised of the contents of this Policy and any changes made to it.

What Information Is Collected?

To use Our services and website, You will be required to submit Personal Information. This constitutes information that can be used in order to personally identify You. This includes:

  • Your name;
  • Email address;
  • Contact details, such as phone numbers or addresses;
  • Employers;
  • Corporate contact details;
  • Date of birth;
  • Place of birth;
  • Nationality;
  • Country of residence;
  • Personal document numbers and information;
  • Personal photographs as provided on government-issued identification;
  • Financial details such as bank account information needed to carry out service requests.

Some additional information may also need to be processed, some of which may be considered personal information. This includes:

  • IP addresses;
  • The browser used to access Our website;
  • The operating system of the device used to access Our website.

All of this collected information is required by Tokn Networks to fulfil Our service and regulatory obligations. We do not collect any other forms of information, including personal information pertaining to ethnicity, religion, etc.

How Is The Personal Information Collected Used?

Personal information collected is processed in accordance with the relevant data protection laws. Processing and use of this data is justified based on the following conditions:

  • You have consented to it;
  • It is required in order to enter the service agreement with You;
  • It is a regulatory requirement; or
  • It is in Our commercial interests and subject to Your data rights and interests.

We process Personal Information in order to:

  • Provide You with services;
  • Onboard and vet new clients;
  • Analyse Website usage metrics.

Your personal information may be processed in either digital or hard copy form, both inside and outside the EU and EEA.

At times, We may elect to send marketing communications to You. These will be electronic in nature. While We believe these to be of interest to You and will have obtained Your consent prior to distributing these materials, You reserve the right to opt out of receiving such communications. In the event that You with to exercise these rights, please contact Us.

Analytics

Our website collects analytics used in order for Us to effectively render or improve Our services, resolve issues, monitor website traffic and usage, etc. As You interact with Our Site, We may use technologies that process data to identify visitors and assess engagement with Our Site and content. This may include using Your IP addresses to alter Our website appearance to better suit Your preferences.

Cookies

Cookies are files that contain anonymous identifiers and are stored in Your hard drive. In the event that cookies are used on Our website, You will be able to give or deny permissions pertaining to saving or storing cookies through Our control system. You can also control cookie usage from the settings in Your browser.

Personal Information Disclosure

Personal information disclosure is limited to Tokn Networks’ employees or agents who require access to the information in order to both fulfil Our service obligations and contact You or in order to fulfil Our regulatory obligations.

Should Your personal information be shared with third-parties, Tokn Networks will remain responsible for the management of said information. We always attempt to ensure that usage of Your personal information in such cases is consistent with the way We would handle it.

In the event that We receive a request for Your information from law enforcement or regulatory bodies, We will consider Your interests, but may not be required to inform You of the reception of such requests.

Personal Information Transfers Across Borders

Any third-party service providers that work with Tokn Networks may be located in different countries across the world. They may, therefore, be subject to differing regulations that may not apply the same diligence in the handling of Your personal information. You are consenting to Your personal information potentially being transferred both within and outside of the EU or EEA when You supply Us with any such information.

Retention of Personal Information

Tokn Networks strives to keep Your personal information only for the duration required in order to render Our services. However, in certain cases, including, but not limited to, accounting or legal purposes, We may retain Your information for longer periods of time. When We no longer need Your data to be retained, Will securely dispose of it. Where required by law, We will also notify You of its disposal.

Protection of Personal Information

The personal information collected is stored and managed in a secure fashion. Our employees and agents are informed of their data protection responsibilities. Moreover, We ensure that information is only provided to the individuals who require it. We take the security of Our platform and premises very seriously. This means that We apply reasonable and appropriate measures in order to keep assets and data safe. We apply industry standard tools and protocols to protect the information provided to Us.

Despite these measures, it is impossible to guarantee the security of data transmitted online. You acknowledge that You are using the website at Your own risk.

Your Rights

You may be entitled to certain rights as it pertains to Your personal information. These rights may include:

  • Obtaining copies of Your personal information;
  • Receiving information pertaining to collection of personal information;
  • Rectifying inaccurate personal information We may hold concerning You
  • Clarifying incomplete information;
  • Requesting the erasure of personal information when it is no longer required;
  • Understanding that processing Your data is in Our commercial interests while remaining subject to Your interests;
  • Objecting to the processing or use of Your information, subject to conditions and limitations;
  • Withdrawing Your consent to the processing of Your personal information when Your consent is required in order to do so;
  • Requesting the transfer of Your personal information to a different data controller, including Yourself when applicable.

You have the right to issue a complaint with applicable authorities. Please contact Us in order to exercise these rights.

Privacy Policy Changes

Changes to this Privacy Policy will always be contained on this web page. In order to stay current with changes to this privacy policy, terms of data collection, use, and disclosure, it is important to regularly visit this page.

Links

This document only governs the use, collection, and disclosure of data from Our website. We are not responsible for the ways in which any third parties use or collect Your data across external websites, even when links to these websites are contained on Ours. You are responsible for familiarising Yourself with the documents of each such website.

Conflict

Should there be a discrepancy between this document and any relevant agreement or contract held with Tokn Networks, the contract shall prevail. Should any of the conditions in this document be found to be incompatible with relevant data protection laws, said conditions will not apply.